Fact Sheet: [Name]
Type: [Application | IT Component | Business Capability | Data Object | Interface | User Group | Provider]
Last Updated: [Date]
Data Steward: [Person responsible for maintaining this record]
Description
[What this object is and what it does. 2-3 sentences covering its purpose, scope, and significance.]
Classification
| Attribute |
Value |
| Lifecycle Status |
[Plan / Phase In / Active / Phase Out / End of Life] |
| Business Criticality |
[Mission Critical / Business Critical / Business Operational / Administrative Service] |
| Technical Fit |
[Fully Adequate / Adequate / Insufficient / Unreasonable] |
| Host Platform |
[Where this runs — cloud provider, on-premises, hybrid] |
| Deployment Model |
[SaaS / PaaS / IaaS / On-Premises / Hybrid] |
Ownership
| Role |
Person/Team |
| Business Owner |
[Name — person accountable for business value] |
| Technical Owner |
[Name — person accountable for technical health] |
| Department |
[Organizational unit] |
| Provider/Vendor |
[External vendor if applicable] |
Relationships
Supports Business Capabilities
| Business Capability |
Role |
Notes |
| [Capability Name] |
[Primary / Supporting] |
[How this object supports the capability] |
Uses IT Components
| IT Component |
Version |
Lifecycle |
Notes |
| [Component Name] |
[Version] |
[Active/Phase Out/EOL] |
[Usage context] |
Interfaces
| Connected To |
Direction |
Integration Type |
Data Exchanged |
Notes |
| [Other Application] |
[Inbound / Outbound / Bidirectional] |
[API / File / Message / Database] |
[What data flows] |
[Frequency, SLA] |
Used By
| User Group |
# Users (est.) |
Usage Pattern |
Notes |
| [Team/Department] |
[Number] |
[Daily / Weekly / Monthly] |
[Key use cases] |
Costs
| Cost Type |
Amount |
Frequency |
Notes |
| License |
[Amount] |
[Annual / Monthly] |
[License model] |
| Infrastructure |
[Amount] |
[Monthly] |
[Hosting costs] |
| Support |
[Amount] |
[Annual] |
[Vendor support tier] |
| Total |
[Amount] |
[Annual] |
|
Risk Assessment
| Risk |
Severity |
Mitigation |
| [e.g., End-of-life technology dependency] |
[High / Medium / Low] |
[Current or planned mitigation] |
Roadmap
| Date |
Planned Action |
Status |
Notes |
| [Date] |
[What will change] |
[Planned / In Progress / Complete] |
[Context] |
Notes
[Any additional context, history, or observations that do not fit the structured sections above.]